ABC for employees

A–C

Addresses:

Visiting address: Albanovägen 12, hus 4, plan 5, 114 19 Stockholm
Delivery address: Stockholms universitet (333), Frescativ. 8, Godsmot., 114 18 Stockholm
Invoice address: Stockholms universitet, Referens 333 000, 106 91 Stockholm

Archives and registry:

Education documents – Contact person: Wenche Gros
Research project and IS (Department Board) documents – Contact person: Ulrika Olsson

Business travel:

For central Stockholm University information on business travel, please see SU´s Staff Pages: Business Travel

• Each staff member books their own travel
• Travel is booked through our travel agency Amex GBT (American Express Global Business Travel).
• Train journeys are booked via SJ. Please see Book your trip on SU´s Staff pages: Book your trip
• PLEASE NOTE! It is not allowed to use services such as Uber, Bolt or similar companies for business travel.
• In exceptional cases, Åsa Jernewall can assist in booking the trip
  (for example to guest researchers who are not employed at SU)
• For questions, contact Åsa Jernewall.

Catering:

Orders are placed via our procured suppliers listed in SU's contract catalogue on SU´s Staff pages: Contract catalogue

Please contact Ulrika Olsson if you need to order catering and you will get more information about current suppliers, menus and ordering procedures.

Communication:

If you need help to reach out with your research, or if you have tips on news in research and education as well as tips on interesting people to interview (students, alumni, researchers, teachers), please contact Håkan Soold. The same applies if you have tips and information you want to include in our internal newsletter.

More information on communication at Stockholm University, including visual identity, you find at SU´s Staff pages: Communicate SU

Computer glasses (terminal glasses):

Screen glasses and vision screening are ordered from SU's procured suppliers. For more information and current suppliers see SU´s Staff pages: Computer glasses

Contact Ulrika if you need to order computer glasses.

Conference bookings:

Conference rooms and conference accommodation are booked via avropa.se and Kammarkollegiet's government procured framework agreement. For booking go to this page (in Swedish): Konferenser och möten - Avropa.se

If you have questions, please contact Ulrika Olsson.

D–E

Defence of doctoral theses:

See all the information in the Guide for defence of doctoral theses on the Athena page ‘PhD studies at PHS’.

If you do not have access to this page, please contact phd.admin.publichealth@su.se

Employees Profile Pages on the SU website:

Employees at Stockholm University have their own profile on the university's website. Each profile page contains basic information from the staff directory SUKAT. Other information – such as profile image, text, and publication list from DiVA, as well as links and files – you add to the page yourself.
The web address of each profile page uses the format "www.su.se/profiles/userfirstnameinitial/accountusername".

The profile pages are among the most visited type of pages on the website, and are an important part of the university's Research Catalogue.
You find information on employees´ profile pages and how to edit them on SU´s Staff pages: Employees Profile Pages

If you have questions about your profile page or need help, please contact Håkan: hakan.soold@su.se

Examination:

• Hall exams are ordered via the education administration at the Examination Service. Orders are made by semester at a specific deadline that is announced via the study administration. When ordering by term, at least 3 desired occasions are stated. When ordering after the deadline, at least 5 desired times are specified. For courses given during the day, the examination must also take place during the day.
• Paper exams: The Examination Service is responsible for printing and distributing exam questions. Exam questions are submitted by the study administration and must be received by the Examination Service no later than five working days before the exam, unless special deadlines apply.
• Digital examination in Inspera: Contact the study administration for more information.

For questions, please contact the education administration via kursadmin.publichealth@su.se

F–H

Fault report for premises:

• Faults or damages to our common areas, offices and equipment (e.g. the Printomat) should be reported via the Service Portal. Add your case in the Service Portal under the right heading:
  Service Portal (Serviceportalen, in Swedish)

If you need help, contact Ulrika Olsson.

• Lecture rooms. If you experience problems with the AV technology in the lecture rooms, please contact the AV technician Bengt Näsman, via telephone 08-91 19 13 or email bengt.nasman@su.se.

For more information, please see SU´s Staff pages: Service and facilities

Flexitime:

If you are employed as a TA staff member, you have the possibility of some flexible working hours. You can find information on flexible working hours on SU´s Staff pages: Flexible working hours, overtime and extra hours

Guest researchers/interns:

If you plan to invite a visiting researcher or trainee to the department, you need to fill in the form ‘Request guest visit’ available at X:\Personal information\Templates.

The form is required for us to start various administrative preparations for the guest, such as room placement, access cards, etc.

The completed form should be sent to prefekt.publichealth@su.se and asa.jernewall@su.se

Health and wellness:

Health care

Work-related injuries or illnesses can be treated directly through our occupational health service Avonova, which has its clinic at Klarabergsviadukten 90C (T-Centralen metro station). As an employee, you can book an appointment yourself – without your manager’s approval – for a doctor’s consultation, a session with a therapist (or equivalent), or treatment by a physiotherapist, up to three times per year.
Occupational health care (SU´s Staff pages)

Reimbursment for medicine

You receive compensation for the costs of medicines that are covered by high-cost protection by law.
Reimbursement for medicine (SU´s Staff pages)

Wellness

As an employee at SU, you are entitled to wellness and wellness allowance. For more information about wellness and how to apply for wellness allowance, see the employee web. Make sure that your documentation is complete according to the information on SU´s Staff pages: Wellness

We would like to clarify that the ‘Friskvårdskortet’ is not an approved activity and nothing you can use the wellness allowance for. We would also like to remind you that a wellness activity that does not include exercise may cost a maximum of SEK 1000.

For questions, contact Åsa Jernewall.

Holidays:

For information about holidays and how to register holidays in Primula go to SU´s Staff pages for more information: Vacation

Please don't forget that you must take at least 20 days each year if you are entitled to it and that you may not have more than 30 days of accrued holiday.

For questions, contact Åsa Jernewall.

Hotel bookings:

Booking of hotels is made via SU's procured travel agency, see more information on SU´s Staff pages: Book your trip

For questions, contact Åsa Jernewall.

I–K

Interns:
Please see Guest researchers/Interns

Invoices:

• Invoices are handled in the digital invoice system Raindance.
• Invoice address: Stockholms universitet, Referens 333 000, 106 91 Stockholm, Sweden

For questions, contact Yvonne Handin or Ulrika Olsson

L–N

Leave of absence:

For information on leave, such as parental leave, leave of absence, paid leave, leave for studies, family care, personal matters, etc., please see SU´s Staff pages: Leave

For questions, contact Åsa Jernewall.

Lecture theatres:

Lecture theatres are booked by the Education Administration via kursadmin.publichealth@su.se. See info on the Athena page ‘Teachers at PHS’ under ‘Course management’ - Schedules and classrooms.
Cancellation after 60 days before the booked time will be charged with 50%.

Cancellation after 30 days before the booked time will be charged at 100%.
There are different types of classrooms at Albano - lecture theatres (32, 48 or 64 people), ALC rooms, computer rooms, group rooms and auditoriums.

For information about and equipment in the halls, see Lecture halls, handling - SU AV Teknik, Lärosal, handhavande – SU AV Teknik (in Swedish) and:

• Lecture theatre: Lecture theatre description - SU AV Teknik Lärosal beskrivning – SU AV Teknik (in Swedish)
• ALC hall ALC halls description - SU AV Teknik ALC salar beskrivning – SU AV Teknik (in Swedish)
• Lecture theatre: Lecture theatres description - SU AV Teknik Hörsalar beskrivning – SU AV Teknik (in Swedish)

O–Q

Orders:

• Own expenses are not authorised. Contact Ulrika Olsson for more information on direct procurement
• IT/computer products are ordered via Daniel Mattsson
• Furniture and books are ordered via Ulrika Olsson
• Books: www.adlibris.se E-books: Contract has been finalised
  Email the link to the item / book to Daniel or Ulrika and which project to pay.
• Orders for Fika and Catering, see respective heading

Orders for fika (coffee break):

Orders are placed via our procured suppliers who are listed in SU's contract catalogue.

For information about suppliers, menus and ordering procedures, please contact Ulrika Olsson.

Organisation number:

202100-3062

Parking permits:

If you need a staff parking permit, please contact Ulrika Olsson.

Primula:

Primula is Stockholm University's HR system. Log in to Primula to apply for vacation or leave, register working hours, manage your travel expenses, expenses, report sick or recovery, change your address details and more. Please see SU´s Staff pages for more information: Primula

For questions, please contact Åsa Jernewall.

R–T

Reimbursement of medicines:

Starting with the 2025 reimbursement of medicines, we will only reimburse medicines once a year, i.e. in January and February (2026). The only exception is if the employee terminates their employment or goes on long leave. We will then pay the reimbursement in connection with the termination, provided that the employee submits the documentation by the last day of employment. Please see SU´s Staff pages for more information: Reimbursement for medicine

For questions, contact Åsa Jernewall.

Reporting of grades:

See ‘PHS Lathund betygsrappotering i Ladok’ on the Athena page ‘Teachers at PHS’ under the planning ‘Course management’ - ‘Exams and reporting of grades’.
Contact the education administration via kursadmin.publichealth@su.se if you wish to be authorised to report grades in Ladok.

Research projects:

For questions, contact Yvonne Handin.

Salary statement:

You can find your payslip in Primula. Log in to Primula and click on ‘Lönespecifikation’ in the menu on the left. There you can also see previous payslips.
Primula

For questions, please contact Åsa Jernewall.

Sickness:

Sickness and health notifications are made by each employee in Primula. If you are ill for more than 7 days, you need a doctor's certificate.

For more information about sickness notification, sick pay, deductions and rehabilitation, see SU´s Staff pages: If you get sick

For questions, please contact Åsa Jernewall.

Social media:

If you have content, information and suggestions for content for our social media channels – currently LinkedIn and Facebook – please contact Håkan Soold.

Taxi service:

There is currently no tendered contract.

• The use of services such as Uber, Bolt or similar companies for business travel is not permitted.
• Taxi contracts will be tendered. Until then, air taxis can be booked via personalised service at Amex GBT. Other taxi journeys are booked directly with the taxi companies (not Uber, Bolt and similar).
• Reimbursement for the taxi journey is requested via a receipt in Primula

Terminal glasses:

Please see the section Computer glasses.

Travel invoice:

Please see Business travel on SU´s Staff pages: Business travel

• Travel is booked through our travel agency Amex GBT (American Express Global Business Travel).
• Train journeys are booked via SJ. Please see Book your trip at SU´s Staff pages: Book your trip
• PLEASE NOTE! It is not allowed to use services such as Uber, Bolt or similar companies for business travel.
• Expenses are registered in Primula.
• Expenses for food are not reimbursed, but instead allowances are paid
• In exceptional cases, Åsa Jernewall can assist in booking the trip (applies, for example, to guest researchers who are not employed at SU).

For questions, contact Åsa Jernewall.

Y–Z

Working hours:

Your working hours depend on the type of employment you have. On Stockholm University’s central staff website, you can find information about working hours for teachers, researchers, postdoctoral fellows, and technical and administrative staff.
Working hours – SU´s Staff pages