Web Publishing

Here you will find information about web work at Stockholm University and how to best manage your website.

Keep the website current

Our websites should always contain relevant, up-to-date, and accurate information. Web templates include functionalities and integrations with systems that facilitate this.

Plan your web activities throughout the year, follow the university's annual schedule of activities, establish a communication plan for specific initiatives, and regularly review the website's content. Regularly use the review function in Polopoly for quality assurance.

Stay updated with information from other parts of the organisation and feel free to share what you publish on your own website. Always specify the page owner (department or equivalent) and contact details for handling enquiries and questions.

Structure and content

A website should be well-structured and easy to navigate so visitors can easily find what they are looking for. The visitor should feel that the website is part of Stockholm University in terms of structure, colours, language, and terminology. The content should be relevant to the organisation. External links (outside the su.se domain) should open in a new window.

There are several types of web templates adapted for different purposes and types of content: for central external websites and staff websites, for departments or institutions, and minisites for specific activities within research and education.

Web accessibility

Images and other graphic or multimedia objects should be interpretable by all users. They need to be supplemented with alternative texts, known as alt-texts. Images with only decorative purposes should not have alt-text. Also, make sure to make your PDF documents accessible and to be clear in link texts.

Web aliases

On central websites, there are pages and collection pages for different target groups or purposes. To easily communicate these, they have been given a short address, known as a web alias.

Here is a list of web aliases available on central websites: su.se/webbalias or su.se/kortadresser

Statistics tool

Stockholm University uses the Matomo tool for web statistics. Each department has its own user account in Matomo for their own websites and can also track all web pages on the su.se domain.

Web publishing in Polopoly

The majority of all departments, units, and centres at Stockholm University use the web publishing tool Polopoly for their websites.

  • Polopoly Manual
  • Log in to Polopoly here

Content responsibility and staffing of websites

The head of a department and the respective division head within the university administration hold content responsibility for the university’s websites. A website must always have a main editor (website manager) who is responsible for information and content on behalf of the head of the department or equivalent. See su.se/styrdokument.

Legal requirements on accessibility, plain language, and content control (GDPR) mean that quality demands on web content are high, requiring the web editor to have corresponding competence and sufficient working hours for continuous updates and competence development.

The number of web editors at a department/equivalent is determined by how much content a unit is responsible for and how much time it takes to keep the content current. Being responsible for content and its publication on the web does not necessarily mean that the person is also a web editor. Since everyone works in the same system, it is also possible for departments to share a web editor to make web work more robust.

Roles and competences

Each department should have a responsible main editor. There can also be multiple web editors with partial responsibility for different parts of the website, the education catalogue, and/or the research catalogue. Additionally, there are web editors solely for the education catalogue or researchers for the research catalogue.

On our central external websites, there is a responsible landing site editor for the primary entry points of the website. On our staff website, there is a responsible web editor for each division.

For each role, there is a description of responsibilities and competencies.

Roles and competence for web work

Contact

  • Fault reports and orders for permissions and short addresses are made via su.se/serviceportalen
  • Questions about content production, structure development, and dissemination on su.se and su.se/english should be directed to the respective entrance editor:
    • Education landing sites: Karin Persson, Student Division
    • Research landing sites: Lina Enell
    • About the university landing sites: Lina Enell
  • Questions about the new staff website in Sitevision should be emailed to nymedarbetarwebb@su.se.
  • Questions about content, structure, and dissemination on websites for departments and centres should be directed to the respective main editor, see list of contact persons for communication.

Last updated: 2024-09-30

Source: Communications Office