AI recourses at Stockholm University
Here we compile information about AI tools and training courses available at Stockholm University. Tools that use artificial intelligence (AI) offer great opportunities to simplify and streamline research, education, and administration.
AI tools within M365
Two versions of Microsoft 365 Copilot are available at Stockholm University.
Microsoft 365 Copilot Chat
Microsoft 365 Copilot Chat is an AI tool with data protection. It is available to all employees who are signed in to Microsoft 365 (M365 is linked to your university login).
You can sign in to Microsoft 365 in three ways:
- If you choose to use the Microsoft Edge browser, the service is available directly in the browser as a sidebar. Click the Copilot icon at the top right of the browser and sign in.
- If you do not want to use Microsoft Edge, you can go to www.microsoft365.com and sign in there. (If you are signed in, your name appears at the bottom left and a green shield icon—symbolizing data protection—appears at the top right.)
- If you have Teams installed on your computer, you can add the Copilot app in your Teams client and use Copilot Chat from there.
When you are signed in to Microsoft 365 with your university account, you have data protection and your data is not used to train the AI model.
If you are not signed in with your university account and use the free version of Copilot, ChatGPT, or other tools directly on the internet via your browser, there is no data protection and your data is used to train the AI model.
Microsoft 365 Copilot
Microsoft 365 Copilot (somewhat confusingly named, but this is without “Chat”) is the full-feature version of Copilot Chat, and is significantly more advanced.
Copilot Chat retrieves data from the web to solve tasks, while the full-feature version can also integrate data from your local or cloud-based Office apps and, for example, summarize, process, and compare files and content in Teams, OneDrive, and SharePoint.
Microsoft 365 Copilot is procured according to existing routines for license purchases - contact your license administrator for assistance.
Other AI tools are currently not supported through central procurement routines, but needs are continuously evaluated by the IT steering group.
Differences between Copilot Chat and the full version of Copilot
Area | Microsoft 365 Copilot Chat | Microsoft 365 Copilot |
|---|---|---|
Available to | All employees with an M365 license | Requires a special license |
Cost | No, included in the M365 license | Yes, approx. SEK 200 per user per month |
Integration with Office apps | No | Yes, e.g., Word, Excel and PowerPoint. Not Outlook |
Access to M365 files and collaboration spaces | No | Yes, e.g., OneDrive, SharePoint and Teams |
Agents | Agents only have access to public websites | Agents also have access to SharePoint sites |
Note that Copilot currently cannot be integrated with Outlook at SU.
Important to know about data protection and AI
As long as you are signed in to Microsoft 365 with your university account, data protection for Copilot is enabled and nothing you enter into the chat is used to train the model Copilot is based on.
However, this does not mean you are allowed to enter information with confidentiality level 3 or 4 into Copilot. This is because chat and prompt history is saved. Read more about information classification at SU:
Information classification (Swedish only)
If you are not signed in to Microsoft 365 or use free versions of Copilot, ChatGPT, or similar AI services, you have no data protection. Your data may then be used to train the AI models.
Learn more about Microsoft 365 Copilot Chat and Microsoft 365 Copilot
Here you can find inspiration and tips if you want to learn more about Copilot. Not all functionality described is available in our M365 environment.
- What is the difference between Microsoft 365 Copilot Chat and Microsoft 365 Copilot? (60-second video)
- Copilot for all: Introducing Microsoft 365 Copilot Chat (introductory text that takes about three minutes to read)
- Transform ideas into action with Copilot Chat (a self-study course in three modules that takes about 90 minutes to complete)
- Microsoft 365 Copilot video tutorials (11 short videos of around two minutes each that provide an excellent introduction)
- Inspiration for AI transformation (various scenarios where Microsoft suggests how Copilot Chat can be used in, for example, higher education, communication, HR, etc.)
- Which Copilot is right for me or my organization? (in-depth text about the differences between Microsoft 365 Copilot Chat and Microsoft 365 Copilot for those who want to learn more)
- Enterprise data protection in Microsoft 365 Copilot and Microsoft 365 Copilot Chat (for those who want to learn more about data protection)
Additional inspiration and training can also be found, for example, via ai-lyftet.se.
AI for searching scientific texts
Keenious is an AI search engine that specifically recommends scientific texts, based on text you enter. Through the library, all students and employees at Stockholm University have access to Keenious, connected to their regular university account
European AI tools
The European Commission has developed a number of non-commercial language-related AI tools (for translation, subtitling, summaries, etc.) that store data only within the EU. They require registration but are free for, among others, employees in higher education.
Support for operating more advanced AI tools
Anyone who needs to run their own installations of AI tools can contact IT Services “Serverdrift” (Server Operations), just as for other server needs.
AI in education
The Centre for the advancement of University Teaching (CeUL) has gathered resources for university teachers on its website, on the page AI and teaching:
AI and teaching (Swedish only)
CeUL also offers a number of workshops for university teachers who want to develop their skills in AI:
- Academic Integrity and Artificial Intelligence
- Använd AI in teaching and assessment
- Exploring AI for teaching and assessment — an introduction
- Working with AI for teaching and assessment
- Test-based learning and generating multiple-choice questions with ...
- Managing AI in language teaching
- Get a hold on AI search tools for teaching and learning
- Ethics of AI tools for teaching and learning
- Generating Images with AI Tools
A complete list of CeUL's workshops and other events:
CeUL can also tailor workshops for your department – read more about their offer:
AI in research
In order to gain an overview of and highlight all research conducted at the university related to AI, and to help stimulate new research in the area, an AI coordination function has been established for research within each scientific area. The coordination function acts both as a coordinator within its own operational area and as a link to university management, as well as a contact point towards other higher education institutions and other external stakeholders.
For the Natural Science area, Jens Jasche was appointed in 2024, and for the Humanities and Social Sciences area, Teresa Cerratto-Pargman. Jens Jasche is also AI coordinator for the Faculty of Science and director of the faculty’s AI centre.
At many departments, research projects related to AI are conducted; a list is available in the research catalogue:
What am I allowed to use AI tools for?
Stockholm University has chosen not to implement a mandatory policy for the use of AI tools, partly due to the very rapid development, and partly because different disciplines have widely varying needs and conditions. Our usual regulations and the employee’s judgment apply, just as for other digital tools. However, there is guidance that can serve as tips and inspiration:
Guidance on the use of AI-driven chatbots in education and research (Swedish only)
Other policies that may be relevant to the use of AI tools include, for example:
- Regulations for employees regarding the use of SU's information & informationhandling resources (Swedish only)
- Rules for organization and implementation of data protection at Stockholm University (Swedish only)
- Procedures for allocation of responsibility and guidance regarding security measures in information systems at Stockholm University (Swedish only)