International mobility for teachers

• You are employed at Stockholm University.
• Your Head of Department has approved the teaching activity and mobility abroad, since costs not covered by Erasmus+ need to be covered by the department (you are travelling on official business).
  
• There must be a valid Erasmus+ Inter-institutional Agreement (including teaching mobility) between sending and receiving institution. Erasmus+ agreements (including teaching mobility
  
• Duration of the mobility activity: 2 - 60 working days (excluding travel time). For staff mobility to the University of Glasgow or the University of Lausanne within Civis, the minimum duration is 5 working days (excluding travel time).
  
• Minimum of 8 teaching hours per week at the host institution. If the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week (1,6 h/day). Although teachers are encouraged to engage in other activities whilst they are visiting, time for e.g. higher seminars, research and skills development may not be included in the teaching hours.
  
• Activities: all type of teaching at bachelor, master or PhD-level, where the teacher is physically present at the host institution, such as lectures, seminars and/or workshops (leading), mentoring activities with students and examinations.
  
• If the teaching activity is combined with a learning activity, a minimum of 4 teaching hours applies and the Mobility Agreement needs to be adjusted accordingly.
  
• You must submit a complete application including Mobility Agreement no later than 6 weeks prior to the mobility (virtual and/or physical) start date.
  
• You must submit a report and other supporting documents within one month after the end of the mobility.
  
• The travel must be booked according to the procedures for business trips at SU.
  
• You maintain your salary from SU during your mobility.
  
• The mobility is not financed by other EU-funds (no double financing).
  

• EU Member States (including Outermost Regions and Overseas Contries and Territories)
• Third countries associated to the programme: Iceland, Liechtenstein, North Macedonia, Norway, Serbia, Türkiye.
  

UK and Switzerland are not participating in Erasmus+. However, you can apply for Erasmus+ funding for staff mobility to the Civis partner universities University of Glasgow (UK) and University of Lausanne (CH), provided that funding is available and the conditions are met.

For Erasmus+ staff mobility the same rules apply as for other business travel via SU. See more information here:

About travelling on official business

Policy for meetings and travel

When travelling on official business on behalf of Stockholm University, you are covered by the Swedish state business travel insurance. Contact the responsible person at your department/unit for more information about the insurance and the insurance certificate.

Make sure to bring a valid European Health Insurance Card from Försäkringskassan with you during your exchange.

Applications for Erasmus+ Staff Mobility for Teaching must be submitted no later than 6 weeks prior to the mobility start date (virtual and/or physical mobility).

Application period: 1 August - 15 June (no applications will be processed during summer).

1. Check if there is a valid exchange agreement in place for your mobility - contact the international coordinator at your home department.
   
2. Get the mobility and teaching activities abroad approved by your Head of department. The Head of department needs to approve the teaching activities and mobility/business travel as any costs not covered by the Erasmus+ grant need to be covered by the department.
3. Online-application in the Erasmus+ portal. In the Erasmus+ portal you can find a Checklist, Mobility-Agreement SU-template and a link to the online-application form.
   
   Link to the Erasmus+ Portal for Staff
   
4. Mobility Agreement. Download the Mobility Agreement for Teaching (SU-template) in the Erasmus+ portal. Fill in the document and get it signed by all parties (participant, Head of department, receiving organisation).
   
5. Erasmus+ Staff Mobility – Online Application form. Complete the online-application form in the Erasmus+ portal, upload a copy of your fully completed and signed Mobility Agreement and submit your application.
   
6. After submitting the online-form, you will receive a confirmation e-mail. Forward the email to erasmusutbyte@su.se to complete your application.
   

Applications need to be submitted no later than 6 weeks prior to the planned start date.

The normal wait time to receive a decision is approximately two weeks after a complete application has been submitted.

Erasmus funds are limited and are granted on a first come first serve basis. Priority is given to applicants who have not previously been granted funds for Erasmus+ Staff Mobility

During the mobility:

• Before travelling home, at the end of the mobility, make sure to get your Certificate of Attendance signed by the receiving organisation. The document template is available for download in the Erasmus+ portal.

After the mobility:

• Fill out an online survey - Erasmus Participant Survey. A link to the survey will be sent to your email after the mobility.
• Submit your travel expenses report in Primula. Allowances are paid according to SU:s rules on travel allowance. The contribution from Erasmus+ is paid to the department, not directly to the participant.
• Submit your Certificate of Attendance together with your travel tickets for both outward and return journey in the Erasmus+ portal.
• Ask the financial officer at your department to send an accounting order (BFO) to the Student Services (670), no later than one month after the end of the mobility, once you submitted your Certificate of Attendance and final documentation.