Arrange a blended intensive program (BIP)
Together with at least two other universities from two other program countries, universities can organize joint programs for groups of students, teachers and administrative staff.
These short intensive programs are based on more flexible forms of mobility and combine a physical and a virtual part.
The physical part can take place at the receiving university or somewhere else in the receiving program country. The virtual part has no defined duration, and can be either before, during or after the physical part.
The work is done together, i.e. both the physical and the virtual part happen through the joint work of the participants and common goals and learning outcomes.
The course must generate at least 3 ECTS.
Structure
Group mobility for students and/or teachers/other staff.
- At least 3 universities (with ECHE) from 3 different program countries
- The organizing university is the receiving university (coordinating university and receiving university by default) and is responsible for the course and the physical mobility part in the home country.
- Sending universities: Actively participates in the course and must meet the requirements of a total of at least 15 participations (excluding teachers and students from the receiving higher education institution)
- Other universities/organisations from program and partner countries can also participate
- At least 15 participants (mobilities financed by Erasmus funds/exclusive teachers teaching)
- At least 3 ECTS (for students)
- Shorter course/activity that includes:
- Joint physical mobility 5-30 days
- Common virtual component.
More information can be found on the Erasmus+ website:
The universities jointly design blended mobility course plans and activities for students, as well as for academic and administrative staff. BIPs should have an added value compared to existing programs and courses:
- Should be interdisciplinary and problem solving
- Preferably connected to societal challenges and sustainability goals
- Should have innovative teaching and learning methods
- Even the virtual component involves joint work
- The virtual part must be formally recognized.
Agreement
To be able to send or receive participants in a BIP, a valid Erasmus agreement is required between the sending and receiving higher education institution (which is signed digitally via EWP), or all higher education institutions in the BIP collaboration sign a multilateral Erasmus agreement (paper version). If mixed mobility is not included in the agreement, this should be agreed upon separately.
Template for Multilateral Inter-Institutional Agreement
Word, 91.8 kB.
Financing
Blended intensive programs are financed through the Erasmus funds that universities with an ECHE (Erasmus Charter for Higher Education) can apply for each year.
Departments who want to coordinate a BIP
Departments that want to coordinate a BIP apply to the Erasmus office no later than 31 December of the academic year before the BIP will take place. Coordinating the BIP will involve several different people at the department, i.e. exchange coordinator, economist, etc. It is therefore important that it is coordinated within the organisation. The Head of Department must sign the application. The Erasmus Office then applies for funds to coordinate a BIP on your behalf. If the application is approved, the Erasmus office sends out an agreement to be signed by the Head of Department. The department's economist creates a project account for the BIP, where the BIP OS-funds are then transferred after the completion of the course, provided that the conditions have been met.
The department is responsible that the BIP created together with at least two other universities is formally established as a course at Stockholm University, according to standard routine for establishing and finalising a syllabus. This requirement applies to courses at bachelor level and master level. For courses at doctoral level, the syllabus or course description can be decided according to the department's practice. It is therefore important to establish early contact with the responsible faculty office to make this possible in terms of time.
Incoming students are administered as exchange students by the department's exchange coordinator and the students are registered as usual at an exchange event in Ladok.
Information about administration of incoming students.
Please contact erasmusutbyte@su.se at an early stage to get support in planning the mixed intensive program.
Departments who want to participate in a BIP
Departments who want to participate in a BIP and send participants must submit an application to participate in a BIP to the Erasmus Office no later than three months before the start of the course. Preferably, submit the application as early as possible so that the budget can be planned accordingly. Participating in the BIP will involve several different people at the department, e.g. exchange coordinator, economist, etc. It is therefore important that everyone in the department is on the same page. The application must be signed by the Head of Department.
When the department has selected which students will participate and apply for Erasmus scholarships, a list of participants is sent to the Erasmus Office no later than two months before the start of the course. The Erasmus Office then contacts the students with information on how to apply for their scholarships. The deadline for scholarship applications is no later than six weeks before the start of the course.
Outgoing students are administered as exchange students by the department's exchange coordinator and the students are registered as usual at an exchange event in Ladok.
Information about administration of outgoing students.
Teachers who are to participate in a BIP apply for funds for teacher mobility provided that they fulfill the eligibility requirements.
Application
Departments that want to coordinate or participate in a BIP apply to the Erasmus Office by submitting a completed application form, signed by the project coordinator at Stockholm University (e.g. responsible teacher) and Head of Department, to erasmusutbyte@su.se
- Application deadline to coordinate a BIP: 31 December of the previous year
- Deadline for applying to participate in a BIP: No later than three months before the start of the course, but preferably as early as possible.
Administration of students
Students are administered as exchange students by exchange coordinators at the departments:
Reporting
Granted BIPs are reported in the Beneficiary Module (BM) system. The mobility grants are reported by the sending universities, who link participants in their respective granted projects in BM and link them to the relevant BIP.
In the final report, the implementation of the BIP will be scored and form the basis for distribution in the next call.
Blandade intensivprogram (BIP) inom Civis
Inom Civis finns möjlighet att planera och anordna så kallade BIP, dvs kortare kurser om 3-6 ECTS som innehåller både en fysisk och en virtuell kursdel – tillsammans med andra partneruniversitet. En förutsättning för SU:s deltagande är att detta är välförankrat enligt gängse interna rutiner och praxis vid berörd institution redan i planeringsfasen innan ansökan till Civis skickas in. En annan förutsättning för en BIP-kurs är att kursen ges tillsammans med minst två andra Civis-universitet i Erasmus programländer och att minst 15 studenter med Erasmusstipendium från andra Civis-universitet deltar.
Studenter, lärare och personal som deltar i en mobilitet inom BIP kan ansöka om Erasmusstipendium.
För information om BIPs inom Civis – kontakta Anna Koch Öster (anna.koch@su.se), Civis Education Officer