Internationalisation for staff

• You are employed at Stockholm University.
• Your Manager/Head of Department has approved the training activity and mobility for professional development abroad (you are travelling on official business).
  
• Duration of the mobility activity: 2 - 5 working days (excluding travel time). For staff mobility to the University of Glasgow or to the University of Lausanne within Civis, the minimum/maximum duration is 5 days (excluding travel time).
  
• A full-time schedule for the staff training is expected.
• The mobility must be carried out over a continuous period.
• You must submit a complete application including Mobility Agreement no later than 6 weeks prior to the mobility start date.
• You must submit a report and other supporting documents within one month after the end of the mobility.
  
• The mobility/ activity is not financed by other EU-funds (no double financing).
  

Staff Mobility for Training can take the form of training events (excluding conferences), job shadowing, observation periods or Staff Weeks at a partner university or other relevant organisation in Europe.

The training activity needs to be related to your own work tasks and professional development (learning activities, not research) and not only have a general educational purpose. Conferences and other events linked to your own field or in a specific academic subject area/discipline/field do not qualify for Erasmus+ funding.

Examples of training activities:

• Job shadowing – job shadow a colleague with similar work tasks at another university, awarded with an ECHE.
  
• Staff Training week programme or week that is related to your own work and addresses your learning and personal development needs.
  See IMOTION Staff Weeks for inspiration (note: the activities listed do not automatically qualify for Erasmus+ funding. Activities need to comply with Erasmus+ staff mobility requirements and need to be approved by your Manager/Head of Department or equivalent).
  CIVIS Staff Weeks
• Seminars, workshops or shorter courses (no ECTS) relevant to your day-to-day work.

Academic staff can combine a teaching with a training activity, within the frame of Erasmus+ Staff Mobility for Teaching (STA).

The following countries are categorized as program countries and can participate fully in Erasmus+:

• EU member states
• Third countries associated with the program: Iceland, Liechtenstein, North Macedonia, Norway, Serbia, Turkey
• Countries, regions and territories in the EU's list of Outermost Regions and Overseas Countries and Territories.
  

UK and Switzerland are not participating in Erasmus+. However, you can apply for Erasmus+ funding for staff mobility to the Civis partneruniversities University of Glasgow (UK) and University of Lausanne (CH), provided that funding is available and the conditions are met.

For Erasmus+ staff mobility the same rules apply as for other business travel via SU. See more information here:

About traveling on official business

Policy for meetings and travel

When travelling on official business on behalf of Stockholm University, you are covered by the Swedish state business travel insurance. Contact the responsible person at your department/unit for more information about the insurance and the insurance certificate.

Make sure to bring a valid European Health Insurance Card from Försäkringskassan with you during your exchange.

Applications for Erasmus+ Staff Mobility for Training must be submitted no later than 6 weeks prior to the mobility start date.

Application period: 1 August - 15 June (no applications will be handled during summer).

1. Find a suitable and eligible host organisation. Erasmus Staff Mobility for Training doesn’t require an Erasmus+ bilateral exchange agreement. However, it might be easier to arrange a staff training mobility with a partner university. A Mobility Agreement and full-time programme coordinated by the host organisation is required (see under 4. below).
2. Get the mobility and training activities abroad approved. The responsible person at your department/unit (Head of department/unit manager) needs to approve the training activities and mobility/business travel as any costs not covered by the Erasmus+ grant need to be covered by the department/unit.
   
3. Online-application in the Erasmus+ portal. In the Erasmus+ portal you can find a Checklist, Mobility-Agreement template and a link to the online-application form.
   Link to the Erasmus+ portal
   
4. Mobility Agreement. Download the Mobility Agreement for Training-template in the Erasmus+ portal. Fill in the document and get it signed by all parties (participant, Head of Department/Manager, receiving organisation).
   In the Erasmus+ Mobility Agreement for Training you need to describe clearly:
   
   • Your work tasks and current position and how the training abroad is related to your tasks and professional development.
     
   • The overall objectives with the mobility and activities to be carried out (detailed training programme need to be attached and uploaded in the online-form).
5. Upload a copy of the signed Mobility Agreement in the online-form (including schedule/programme), before you submit your application.
6. After submitting the application, you will receive a confirmation e-mail. Forward the email to erasmusutbyte@su.se to complete your application.
   

Applications need to be submitted no later than 6 weeks prior to the planned start date. The normal wait time to receive a decision is approximately two weeks after a complete application has been submitted.

Erasmus funds are limited and are granted on a first come first serve basis. Priority is given to applicants who have not previously been granted funds for Erasmus+ Staff Mobility and single applications (maximum two applications per department/unit and mobility).

During the mobility:

• Before travelling home, at the end of the mobility, make sure to get your Certificate of Attendance signed by the receiving organisation. The document template is available for download in the Erasmus+ portal.
  

Efter mobiliteten:

• Fill out an online survey - Erasmus Participant Survey. A link to the survey will be sent to your email after the mobility.
• Do your travel expenses report in Primula. Allowances are paid according to SU:s rules on travel allowance. The contribution from Erasmus+ is paid to the department/unit, not directly to the participant.
• Submit your Certificate of Attendance together with your travel tickets for both outward and return journey, and a copy of your travel expense report in the Erasmus+ portal.
  
• Ask the financial officer at your department/unit to send an accounting order (bokföringsorder) to the Student Services (670), no later than two month after the end of the mobility.
  

It is up to the department/unit to decide if you would like to host incoming Erasmus+ staff. There is no central coordination of incoming Erasmus+ staff mobility, however the Student Services offers support regarding Erasmus+ rules and guidelines.

Most of the Erasmus+ administration is handled by the sending institution. For Erasmus+ staff mobility, a ”Mobility Agreement” needs to be drawn up and signed, which usually is initiated by the person who wants to visit. However, the receiving institution/unit must approve the training/teaching programme and sign the document before the teacher/staff can start the mobility.

When receiving incoming Erasmus+ staff, a contact person needs to be appointed in good time. This person should be present at the workplace throughout the visit/mobility period. If necessary, it must be ensured, that a workplace is available and a university account, access card/keys are prepared.

Incoming Erasmus+ staff is usually supported financially by the participants home university. The receiving institution/unit doesn’t need to pay any allowance to the visiting staff member.

The person visiting your unit/department is responsible for finding housing. If possible, help can be offered in finding accommodation.

International staff visiting Stockholm University in the frame of an Erasmus+ staff mobility may be covered by the insurance for foreign visitors.

Försäkring för utländska besökare (only available in Swedish)

Stockholm University is a member of the partially STINT-funded collaborative project, Academic Cooperation Chile Sweden (ACCESS). Initiated in 2016, the collaboration aims to facilitate and deepen academic exchanges between four universities in Chile and Sweden.

Today, 17 institutions are part of the collaboration, 8 Swedish and 9 Chilean. The project primarily focuses on the ACCESS Forum, a recurring conference where researchers from participating institutions gather for a week to exchange experiences and initiate new collaborations in specific thematic areas.

Since 2018, Stockholm University has participated in the partially STINT-funded university collaboration, the South Africa Sweden University Forum (SASUF), which facilitates exchange between Sweden and South Africa in research, innovation, and education.

Coordinated by Uppsala University, collaborations are developed between university leadership and researchers from nearly 40 universities in both countries through various project ideas. Connections are also made between embassies, organizations, and businesses.

Stockholm University is one of 22 Nordic institutions that are members of the Nordic Centre Fudan in Shanghai, founded in 1995. The Nordic Centre is a collaboration between Fudan University, the Nordic Institute of Asian Studies (NIAS), and universities from Denmark, Finland, Iceland, Norway, and Sweden.

The Nordic Centre provides a platform to initiate and develop research, education programs, conferences, and workshops of mutual interest to Nordic and Chinese researchers. Courses and programs are also offered to Nordic professionals working in Shanghai.

In connection with national holidays and cultural celebrations, the Nordic Centre organizes activities such as concerts and movie nights to promote Nordic universities and countries in Shanghai. Every summer, Fudan University offers summer courses for students at both undergraduate and advanced levels in collaboration with the Nordic Centre.

To encourage collaboration between member universities, the Nordic Centre focuses on global challenges such as sustainability, aging, and health. Guest researcher positions are available at the center, along with support for various conferences, meetings, and events.

Since 2019, Stockholm University has participated in the Swetaly network, consisting of 34 Swedish and Italian institutions. The network is primarily coordinated by the University of Gothenburg, with support from Örebro University and the University of Padua.

The network focuses on three key areas: AI, aging, and academic freedom. For each focus area, there is a planning group. Stockholm University has contributed to network events on aging and academic freedom in collaboration with the University of Gothenburg and the University of Padua.

Founded in 1990, UNICA consists of around 40 capital city universities and works on capacity building, benchmarking, and external monitoring. The network conducts activities for different categories of staff, and its members are universities from European capitals. UNICA's key values are "Sharing, Learning, and Cooperating."

Scholars at Risk (SAR) works to promote academic freedom worldwide, including by providing protection to researchers who cannot work in their home countries. The network consists of 500 universities across 40 countries. Stockholm University has been a member since 2016 and has previously hosted threatened researchers from Turkey and Afghanistan.

The Centre for Global Asian Studies is soon expected to host a threatened researcher from Vietnam.

Since 2001, UArctic has been a network focusing on Arctic issues, engaging universities in Canada, the USA, Russia, and the Nordic countries. Universities from other countries can participate as associate members.

Arctic issues are receiving increasing international attention, and Stockholm University conducts extensive research on the Arctic across various disciplines.

UArctic holds an annual Council Meeting, which is attended by the Vice-Chancellor or Pro-Vice-Chancellor of Stockholm University. Stockholm University also participates in the student exchange program "north2north."

UNAI is aimed at higher education institutions that want to support the UN's work on sustainable development, human rights, and conflict resolution. The network was initiated in 2010 and has over 1,300 members in 130 countries. Since universities are seen as central actors in achieving the Sustainable Development Goals, member universities are encouraged to use the ideas and campaigns promoted by the UN. Funding for various projects is regularly announced for member universities.

The Magna Charta Universitatum is a document signed by 388 university rectors across Europe. It contains principles on academic freedom and institutional autonomy. The Magna Charta Observatory was created to assess the members' adherence to these principles, with rectors tasked with safeguarding core academic values and the integrity of scientific work. In 2018, Stockholm University developed a pilot project for self-assessment called Living Values.

Since 1976, NUAS has been a forum for collaboration between administrative directors and functions at Nordic universities and colleges.

NUAS has 14 working groups that organize seminars and workshops in their administrative areas.