Leave
Below you will find information on the different types of leave that may apply to you as an employee. Leave should be planned in consultation between you and your manager.
General information on leave
In some cases, employees may be entitled to leave by law or regulation. This means that the employer cannot refuse leave if the conditions for leave are met. In some cases, employees are also entitled to leave on the basis of collective agreements. In such cases, the employer cannot refuse leave if the conditions for leave are met.
Employers may also grant employees leave for other various purposes, if this can be done in the consideration of the operation.
Leave shall be planned in consultation between the staff member and his/her manager and decided in accordance with the Scheme of Delegation. The President decides on leave longer than one year for professors.
The detailed conditions for leave are generally set out in the provisions of the relevant law, statute or collective agreement. In cases where the employer can decide unilaterally on leave, the conditions for e.g. return to work are agreed between manager and employee.
Most leave is applied for in Primula.
If the leave is concentrated so that the number of working days in a week is less than five, a ‘working time schedule for part-time work’ must be submitted to the Payroll Section.
Arbetstidsschema vid deltidsarbete färre än 5 dagar/vecka Pdf, 209.1 kB.
Working time schedule at part-time work less than 5 days/week. Pdf, 189.6 kB.
Leave is normally unpaid and deductions from salary are made in proportion to the extent of absence. For leave of five working days or less, 4.6 % of the fixed salary is deducted for each working day, and for leave of six working days or more, 3.3 % of the fixed salary is deducted for each calendar day.
In certain cases, the manager may authorise paid leave, in particular for so-called ‘Matters within the family’.
Parental leave
If you are a parent or are about to become a parent, you are entitled to various types of leave to care for your child. The type and amount of leave you are entitled to is regulated in Parental Leave Act.
The Parental Leave Act describes a few different types of parental leave:
- parental leave in connection with the birth or adoption of a child
- full leave until the child reaches 18 months
- full-time leave for children older than 18 months if parental benefit is paid full-time
- part-time leave
- reduction of working hours by 1/4 (based on full-time employment) until the child is 8 years old
- leave for temporary childcare.
For more information on parental leave and allowances, see Försäkringskassan (the Social Insurance Agency).
Leave for studies
As an employee, you are entitled to take leave for studies. The training must be in an organised form and be of at least the same duration as the leave. For example, if you are taking a course that has a study rate of 25 per cent, you have the right to take a maximum of 25 per cent leave for studies. You are entitled to take leave for studies regardless of the subject or duration.
The employer has the right to delay the leave until a time other than that requested by you as an employee. Normally, study leave is planned well in advance, in dialogue between you as an employee and your line manager.
Leave of absence for other government employment
If you have a permanent position at the University and have been employed for at least 12 months, you have the right to take a leave of absence to work at another government agency. This applies if you are offered a fixed-term contract or probationary period. You are entitled to a full-time leave of absence for a maximum of two years. You must inform your manager of your intention to take leave at least two months in advance.
If you wish to take part-time leave for other government employment, you and your manager will need to agree whether this is possible and how it will be organised.
An employee who has been informed that they will not be able to continue their employment when their fixed-term employment ends should inform the manager who granted the leave as soon as possible. If an employee wishes to cancel the leave early, the manager must be informed at least two months before the employee wishes to return to work. If the leave relates to a probationary period cancelled by the other employer, the corresponding information must be provided at least two weeks in advance.
Leave to support a longer working life
Employees who, on the basis of the PA 16 pension agreement, have accrued an old-age pension flex can apply for leave of absence to reduce their working hours at the end of their working life in order to achieve a longer working life.
Such leave of absence can be granted at the earliest from the month in which you turn 63. Leave of absence can be granted regardless of whether you have a full-time or part-time job, but you cannot work less than 50 % of full-time. The employer should look favourably on the leave of absence, but an overall assessment of the needs of the operation needs to be made. An application should be handled quickly.
Refusal of requested leave of absence must be handled according to a special procedure, including an obligation to inform your trade union organisation.
Caring for relatives
As an employee, you have the possibility to apply for leave of absence for family care. In these cases, it is the Swedish Social Insurance Agency that decides on family allowance and pays compensation for this. The employer makes a salary deduction in relation to the extent of the absence. The right to leave of absence relates to the time and to the extent that care allowance is received from the Swedish Social Insurance Agency. Read more at Försäkringskassan.
Private matters
Employees can apply for leave, with full pay deduction, for what is known as ‘private matters’ (Section 10 b § of the Leave of Absence Ordinance). However, you have no automatic right to take leave for these reasons.
Examples of reasons for leave may be
- employment in a communal or private organisation
- longer private travel
- birthday celebrations
- moving house of a close relative.
Paid leave
If you are granted leave under the Leave of Absence Ordinance or other legislation, you are in some cases entitled to leave without deduction from your salary. Leave for part of a day always counts as a full day.
Other types of leave
Here are other examples of when employees are entitled to leave:
- public service
- national defence.
Contact
In the first place, please contact your department.