Svenska

Employees Profile Pages

Each employee at the university has their own profile page on the website. Basic information for each profile page is retrieved from the SUKAT staff directory, and you can add a portrait photo, presentation texts, a list of publications from DiVA, as well as links and files yourself.

The profile pages’ web addresses follow the pattern “su.se/profiles/username university account”.

The profile pages are also an important part of the Research Catalogue.

Transition to Sitevision: current information

Profile page content

The information displayed on the profile page must be related to your position at Stockholm University. There is a Swedish and an English profile page, click on the Globe symbol to switch between them.

The following information is automatically retrieved for your profile page:

  • Personal details from the SUKAT staff directory: name, title, department/unit, direct telephone number, email address, visiting address and postal address. Please contact the SUKAT administrator at your department/unit if you need to correct this information.

If you do not edit your Swedish or English profile page, only the SUKAT details and any teaser links to research projects and research groups will be displayed.

You can add:

  • A profile image in the right-hand column
  • Text under the optional headings “About me”, “Teaching”, “Research” and “Publications”
  • An automatically generated list of your publications from SU’s DiVA
  • Links
  • Files
  • Additional telephone numbers
  • Office hours
  • ORCID iD

Keep in mind …

Make the text easier to read by using paragraphs with subheadings, bullet points, and similar elements. Tips can be found in the instructions.

Make sure that the content on your profile page is always up to date. Do not add more information than you have time to keep updated.

Use words and terms that are likely to be search terms for the visitors you want to find your profile page.

Find your profile page

You will find your profile page by using the search function on su.se. Click the magnifying glass and search for your name. Your profile page will usually appear at the top of the search results.

You can also find your profile page via the address "su.se/english/profiles/[your university account usernamne]" (in English). For example: su.se/english/profiles/poly17

This is what a profile page can look like.

Instructions: Edit your profile page

Anyone employed at Stockholm University has permission to edit their own profile page.

Editing is done in the web publishing system Sitevision, which is the university’s central web publishing platform. No special training is required to edit your profile page; the instructions we have prepared are sufficient.

  • When you are on your profile page, click Edit the profile (at the bottom of the page).
  • If a login window appears, sign in using your university account.
  • You will then enter the profile page’s editing mode, where you can add text, a profile image, and more.

This is what a profile page looks like in editing mode.

Enter your text directly into the text field under the headings, or write it in, for example, a Word document and then paste it into the page under the relevant heading.

When pasting text, it is important that old formatting does not carry over, as this can result in incorrect fonts. You can paste the text as plain text by using the keyboard shortcut Ctrl + Shift + V (on PC) or Cmd + Shift + V (on Mac).

Creating subheadings

In the toolbar displayed at the top when you are in editing mode, select heading formatting for any subheadings you want to add.

  • If you add subheadings in the text on your profile page, you should use heading level 3 (the predefined headings “About me”, “Teaching”, “Research” and “Publications” are level 2).
  • Do not mark headings using bold text.

In the image, we see a subheading formatted as heading level 3.

Format body text

In the toolbar at the top of the editing mode, you will find various options for formatting your body text. For example, you can apply bold, italics, and bullet lists.

  • Bold text can be used to highlight key words in the body text to make it easier to read.
  • Italic text is difficult to read on screens and should therefore be avoided on the web. You may use italics in cases where it is established practice, such as Latin species names or reference lists.
  • Bullet lists or numbered lists can be a clear way to present information. By clicking the bullet list icon in the toolbar, you will get the correct formatting for the list items.

Your profile page has four possible headings:

  • About me
  • Teaching
  • Research
  • Publications – here you can add text and also enable a setting that allows your publications in DiVA to be displayed on the profile page. See the section Show publications (further down in these instructions).

You can choose whether to add text under each heading or only under some of them. The headings are only displayed on the profile page if you add content beneath them.

Remember to add content in Swedish on the Swedish page, and in English on the English page.

In the image, text has been added in the text module under the Teaching heading.

Recommendations and tips for content:

  • “About me”: For example, add supplementary contact details, a more detailed description of your duties, or other information related to your work at Stockholm University that may be of interest to visitors to your profile page.
  • “Teaching”: Add brief information about the teaching you carry out. For specific course information and materials, the learning platform Athena is recommended.
  • “Research”: Add a brief description of your research and research projects.
  • “Publications”: Add a short description of your publications and enable the “Show publications” setting.

You have the option to add a profile image that is displayed in the right-hand column of your profile page. The image must be at least 260 pixels wide to avoid appearing blurry.

The displayed format is square. It may be easiest to crop the image to a roughly square format before uploading it. Enter your name in the alt text field (this is read aloud for users who cannot see the image and is also used to help the image be found in search engines).

Upload a profile image

Click the gear icon in the toolbar.

 

In the list that appears when you click the gear icon, select Properties.

 

Then click Metadata.

 

Scroll down a bit and click the heading Personal page/Personlig sida.

 

Under Personal page/Personlig sida, you will see the heading Profile image/Profilbild. If you do not already have a profile image on your profile page, the field under the Profile image heading will say Select link target (if you already have an image, the image information will be shown in the field instead). Click in the field under the Profile image heading.

 

If the field under the Profile image heading says Select link target, this view will appear when you click in the field:

 

Click at the top, where it says “Link type: Internal page”, and instead select the option Image/Bild.

 

You will now be taken to the location where you can upload your profile image. Click Upload image/Ladda upp bild:

 

When you upload an image, it appears under Images on the page (the page’s image archive) and also on the right under the Upload images option.

You can upload multiple images, but only one (1) image can be displayed in the right-hand column of your profile page. If you have uploaded several images, select which one should be displayed by clicking it under Images on the page/Biler på sidan.

In this example, two images have been uploaded. The one that will be displayed on the profile page is the image that is selected.

 

Once you have uploaded your image, click the OK button.

If you have publications registered in DiVA, you can choose to display them on your profile page. Please note that you need to enable this setting on both the Swedish and the English versions of your profile page.

Enable display of publications

The setting for displaying publications is found under the profile page’s Properties/Metadata:

Click the gear icon in the toolbar:


In the list that appears when you click the gear icon, select Properties.

 

Then click Metadata.

 

Scroll down a bit and click the heading Personal page/Personlig sida.

 

Under Personal page/Personlig sida, you will find the heading Show publications/Visa publikationer.

 

Click in the field under the Show publications heading and select the option Yes/Ja. Then click the OK button.

Please note that you need to make this setting two (2) times: once on the English version of your profile page and once on the Swedish version of your profile page.

Once you have chosen to display publications, your publications from DiVA will be shown together with a search function that allows visitors to search among the publications.

This is what it looks like in view mode when Show publications has been enabled on the Swedish version of the profile page. The Publications heading is displayed, and below it the publications from DiVA are shown together with a search function.

 

You can also choose to add text under the Publications heading. You do this by entering text in the text module under the Publications heading:

To have your research projects, which are listed in the Research Catalogue, displayed on your profile page, you need to enable the “Show research projects” setting.

Please note that if you want research projects to be displayed on both your English and Swedish profile pages, you need to enable this setting twice: once on the English page and once on the Swedish page.

Enable display of research projects

The setting for displaying research projects can be found under the profile page’s Properties/Metadata.

Click the gear icon in the toolbar:


In the list that appears when you click the gear icon, select Properties.

 

Then click Metadata.

 

Scroll down a bit and click the heading Personal page/Personlig sida.

 

Under the Show research projects/Visa forskningsprojekt heading, change the option from "No/Nej" to “Yes/Ja”. Click the OK button.

In the image, the option “No” is selected under the Show research projects heading. If you change it to “Yes”, the research projects will be displayed on the profile page.

You can add your ORCID and additional phone numbers so that they are displayed in the right-hand column of your profile page. This is done under the page’s Properties/Metadata.

A short presentation text and office hours are displayed in the profile page teaser (coming later).

Click the gear icon in the toolbar:


In the list that appears when you click the gear icon, select Properties.

 

Then click Metadata.

 

Scroll down a bit and click the heading Personal page/Personlig sida.

 

Under Personal page/Personlig sida, you will find the headings ORCID - ID, Phone numbers (additional)/Telefonnummer (Extra), and Office hours/Mottagningstider. Enter the information and click the OK button when you are finished.

You can add links in the text modules on your profile page. Here’s how:

  1. Type a link text (this is the text that visitors will click to go to the linked page).
  2. Select the link text you have typed.
  3. Go to the toolbar at the top and click the Links icon.
  4. Choose the option Create link to External page.
  5. Enter the link address (URL).
  6. Click OK.

In the image, we see that a link text has been written, the link text has been selected, and the Links icon has been clicked. There, the External page option is selected.

In the Address field, enter the address (URL) of the page you want to link to.


Links to pages outside the su.se domain automatically have a symbol added after them to indicate that they are external links. Links within su.se and the staff website do not have this symbol.

In the image, we see the symbol that is automatically added after links that lead to pages outside the su.se domain.

Links in the right-hand column

You can add links in the right-hand column by going to Properties/Metadata.

Click the gear icon in the toolbar:


In the list that appears when you click the gear icon, select Properties.

 

Then click Metadata.

 

Scroll down a bit and click the heading Personal page/Personlig sida.

 

Under Personal page, you will find the heading Links/Länkar.

 

  • To add links, click + Add.
  • To edit a link, klick on the "edit" symbil (which looks like a square with a pen)
  • To remove a link, klick om the "delete" symbol (which looks like the letter X).

When you are finished, click the OK button.

Remember that documents published on the web must be accessible. Follow the instructions for creating accessible documents in Word (which you can then easily save as PDFs).

Accessible documents in Word

Add files to the page

You can upload files to your profile page. To do this, first write a link text and then choose the option “Create link to file”.

  • In the text module where the link to the document should appear, write the document’s name and select it (see the image below).

In the image, we see that the link text “Create accessible documents in Word” (which is the name of the file to be uploaded to the page) has been typed and selected.

  • In the toolbar at the top, click the Links icon and select the “File” option.
  • Click Upload file and select the file you want to upload.
  • Once you have uploaded your file, click the OK button.
  • The file is now displayed as a link on the page. In view mode, an icon is also shown after the link, indicating the type of file.

Add files in the right-hand column

You can add documents in the right-hand column by going to the page’s Properties/Metadata.

Click the gear icon in the toolbar:


In the list that appears when you click the gear icon, select Properties.

 

Then click Metadata.

 

Scroll down a bit and click the heading Personal page/Personlig sida.

 

Under Personal page, you will find the heading Files/Filer.

 

To add files, click + Add. When you are finished, click the OK button.

The web publishing system automatically saves your changes while you are in editing mode. This means there is no “Save” button.

For the changes to become visible on the live site, you need to click Publish in the black bar on the left.

In the black bar on the left, you will find the Publish button.

Automatic quality control when publishing

Before the page is published and your changes become visible on the live site, the web publishing system always performs a quality check. The following three things are checked:

  • Links – the system notifies you if there are broken links on your profile page.
  • Validation – the system checks that the code validates correctly.
  • Accessibility – the system alerts you if there are accessibility issues on the page.

If the quality check detects errors on your page, cancel the publishing and fix the issues. If you cannot interpret what the error is, contact the web editor at your department or unit.

It is also possible to ignore the errors found by the quality check and publish the page anyway.

Link errors

If the quality check warns that you have broken links on the page, go back to the page and review your links.

  • If you have linked to a page that no longer exists, remove the link or replace it with a new, working link.
  • If you have linked to a page that is behind a login, the system will interpret it as a broken link even though it actually works. In that case, you can tick the box “Continue despite link errors” in the quality check.
  • If you have linked to a page that does exist but is, for some reason, still detected as a “link error” by the web publishing system, tick the box “Continue despite link errors.”

Validation errors

This is often caused by extra line breaks on the page. Remove empty line breaks by pressing either the Backspace key or Delete.

If you encounter validation errors that you cannot interpret, please contact the web editor at your department or unit.

It is also possible to ignore validation errors and publish the page anyway.

Accessibility errors

By following the rules for digital accessibility, you help ensure that people with disabilities can also access your profile page. Since the university is a public authority, we are required to comply with digital accessibility regulations.

If the quality check detects accessibility errors on your page, cancel the publishing, identify where the error is, and correct it.

  • The most common editorial accessibility error is skipping a heading level, meaning that you have used a Heading 4 directly under a Heading 2. You can fix this by changing the heading level from Heading 4 to Heading 3.
  • You may also encounter accessibility errors if, for example, you have written vague link texts, such as linking the word “here” instead of describing where the link actually leads.
  • A common accessibility error is “Skip link”. This error is located in the code and cannot be fixed by you. If you encounter the Skip link accessibility error, contact the IT department via the Service Portal.

If you need help interpreting what an accessibility error means, please contact the web editor at your department or unit.

It is possible to ignore accessibility errors and publish the page anyway.

Profile page in Swedish and English

All profile pages have a Swedish and an English version. You do not need to have the same amount of information on both pages, but remember that if, for example, you want your publications to be displayed on both your Swedish and English profile pages, you need to enable the “Show publications” setting twice: once on the Swedish page and once on the English page.

By clicking the globe icon in the menu at the top of the page and selecting “This page in English” or “Denna sida på svenska”, you can easily switch from your Swedish page to your English page (or from the English page to the Swedish page).

Use Swedish on your Swedish profile page and English on your English profile page. For accessibility reasons, it is important not to mix languages on the web.

Contact

SUKAT-related questions

(For instance questions about: Your name, title, department, etc.)

Contact the SUKAT administrator at your department/unit.

Questions about the web publishing system

Contact the Service Portal (or the web editor at your department).

Last updated: 2026-04-22

Source: Communications Office