The work of the Environmental Representative
Each department or equivalent unit at Stockholm University should have at least one Environmental Representative who coordinates and leads the operational environmental work within the department (or equivalent).
Here you will find all the information the Environmental Representative needs to know to carry out their duties.
Zoom imageAnnual cycle for local environmental work. Click on the image to see it larger.
Checklist for new Environmental Representatives
Checklist for new Environmental Representatives:
Environmental training
The university's digital learning platform Athena offers environmental training for Environmental Representatives that takes about 30 minutes to complete. If you lack access, contact your Environmental Coordinator or the central environmental function.
Environmental actions plan
Each department must annually, by December 31, establish a local environmental action plan for the coming year. Administrative offices can prepare environmental action plans but are not required to, as the university administration has a joint action plan with environmental measures. The Environmental Representative is responsible for proposing an environmental action plan to the department board (or equivalent). This responsibility cannot be further delegated from the department board.
Routine for environmental action plan
Make sure you use the up-to-date template for the environmental action plan.
You can get feedback from your Environmental Coordinator on drafts of the environmental action plan before it is finalised. This is usually offered during a specific period in the autumn semester.
Once the environmental action plan is finalised, it should be uploaded to the environmental coordination folder in Box.
Annual review of local environmental work
Each year, the department (or equivalent) should conduct a review of the local environmental work together with the department’s management. The Environmental Representative is responsible for convening the review and preparing the materials for it. The review should take place no later than April 30 and be minuted and archived.
Routine for reviewing local environmental work
Template for reviewing local environmental work 
Word, 165.7 kB.
Following-up
To make the right priorities and follow up on local environmental goals, you should use the Climate Tool, which shows emissions at both the general and local levels. To show how we travel by air and how much we emit from air travel, there is the "Flight App" in Qlik Sense.
Environmental survey
Each year, the Environmental Representative must complete a survey about the local environmental work and compliance with binding requirements. It is sent out in December and must be completed by February 1. It takes five to ten minutes to complete.
Environmental audits
As the Environmental Representative of your department or administrative office, you should be present during internal environmental audits and external environmental audits. A department (or equivalent) is audited every three years by the internal environmental audit. External environmental audits occur less frequently.
Reporting environmental deviations and improvement suggestions
An environmental deviation is a departure from environmental legislation, the university's local rules and routines, or the environmental management system. These should be reported in the IA system. See information about IA here:
Steering and support documents
The link below contains all the steering and support documents for the university’s environmental management system.