Price list and booking rules for centrally managed classrooms
Here you will find prices and booking rules for centrally managed teaching rooms. You can also find information about billing, cancellations, rescheduling and statistics.
The hourly rate is based on the number of seats in the room. Teaching rooms with the same number of seats therefore have the same hourly rate, regardless of the type of room, building or campus.
List of centrally managed teaching rooms, prices and service disruption
Billing
When centrally managed teaching rooms are booked and used, room hire is charged for the period booked.
How billing works
Billing takes place once a month. The information is transferred automatically from TimeEdit to the Raindance finance system. Each booking is assigned an account code based on the information entered by the person making the booking, using an accounting string (project number).
Each booking appears as a separate line in Raindance. The booking’s unique ID number is shown in the remarks field, for example #1234567.
Check the charges
In TimeEdit Viewer, you can download billing details or search for a specific booking. Use the booking ID number when searching the timetable.
Cancellations and rescheduling
Cancellations
The cancellation fee depends on how far in advance of the booking date you cancel:
- 15–60 days before the booking date: 50 per cent of the cost
- 14 days or fewer before the booking date: 100 per cent of the cost
Rescheduling
There is no additional fee for changing the room, the duration of the booking or the time. The charge is based on the booking details that apply when the booked session takes place.
Booking rules
To use our rooms as efficiently as possible, we should aim to spread bookings across the full working day, from 08.00 to 17.00.
Bookings must always start on the hour.
Take the University’s opening hours into account when making a booking.
Information about booking release dates and how to make a booking is available on the Book rooms page.
Generate booking statistics
In TimeEdit Viewer, you can retrieve information including the hourly rates for rooms and the duration of bookings. The information can be used in your own reports and summaries, for example in Excel.
Generate booking statistics in TimeEdit
Advanced statistics
Contact TimeEdit Support if you need assistance with more advanced statistical reports.