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Erasmus+ Capacity Building in Higher Education (CBHE)

Erasmus+ Capacity Building projects aim to reform, make accessible and internationalise higher education in countries outside of Europe. The programme provides support for developing and modernising higher education, contributing to democratic development in the partner country. The project needs to both meet the overall priorities of the Erasmus+ programme and the priorities for the country and/or region.

Three types of collaboration

There are three types (strands) of collaboration within the Capacity Building in Higher Education (CBHE) projects:

  • Strand 1: fostering access for cooperation in higher education (at institutional level)
  • Strand 2: partnerships for transformation in higher education (at institutional level)
  • Strand 3: structural reform projects (at national level)

In CBHE, universities and colleges, individually or in collaborations with other higher education institutions (HEIs) can apply for funding for cooperation with third countries not associated with the programme.

At least two of the applicant organisations must come from at least two EU member states or third countries associated with the programme. The number of HEIs participating in third countries not associated with the programme varies depending on the form of cooperation and whether the project is national or targets several countries in a region.

Within projects in Strand 1 and 2, you can collaborate on course development, reforms of governance in HEIs and strengthening the role of HEIs in society. Projects within strand 3 can, for example, be the development of national criteria for quality assurance, transfer of credits and routines around admission of students.

Participating in a CBHE project

A department can participate as partner or coordinator. The department, through an appointed project manager/coordinator (PK) is responsible for the project before, during and after the contract period.

A department that intends to apply as coordinator or partner must notify the International Office (IO) well in advance, of the application deadline.

If desired an international coordinator (IK) at IO can together with the PK go through the application procedure.

Routines for CBHE

It is the Head of Student Services (in accordance with "Besluts- och delgationsordning för Stockholms universitet") who signs the Declaration of Honour (DoH) or the Accession Form (AF) that must be attached to the application. It is also the Head of Student Services that signs the agreement with the European Commission or other organization in capacity of Legal Entity Appointed Representative (LEAR) if the application is selected and granted funding.

The PK is responsible for the project being carried out in accordance with the project plan as well as project reporting (including budget).

  1. In order to be able to submit a project application, the head of department's approval is required. The PK is responsible for continuously informing the head of department (prefekt) about the application process and how the project is progressing.
  2. The PK is responsible for informing IO about any application plans as early as possible, preferably even before the application process has begun.
  3. The PK is responsible for the application and for meeting the set deadlines, but internal and external.
  4. The PK is responsible for ensuring that all necessary documents and information has been received from the participating partners.
  5. The PK is responsible for providing IO with a DoH for signature by the LEAR at the latest by the internal application deadline. The following documents must be submitted along with the DoH:
    1. approval from the Head of Department (prefekt) or equivalent to take the role of coordinator in the project/application: Application Assurance Form for Erasmus projects Pdf, 418.8 kB.
    2. draft of the application with a brief summary of the project.
    3. signed AFs from the other participating universities/organisations
    4. if a cooperation agreement needs to be attached to the application, a draft of the agreement must be submitted.
  6. IO is responsible for the DoH being signed by the LEAR. IO is responsible for returning the signed DoH to the PK.
  7. The PK is responsible for submitting the application within the established deadlines by the European Commission. Please note that the document "Besluts- och delegationsordning för Stockholms universitet" must be attached to the application as proof that the University President has delegated the signature rights to the Head of Student Sevices (LEAR).
  8. a digital copy of the application must be sent to IO once the application has been submitted.
  9. The PK is responsible for registering and archiving all documents at the department according to the current procedures.

The PK is responsible for the project being carried out in accordance with the project plan as well as project reporting (including budget).

  1. In order to be able to submit a project application, the head of department's approval is required. The PK is responsible for continuously informing the head of department (prefekt) about the application process and how the project is progressing.
  2. The PK is responsible for informing IO about any application plans as early as possible, preferably even before the application process has begun.
  3. The PK is responsible for the application and for meeting the set deadlines, but internal and external.
  4. The PK is responsible for providing IO with an AF for signature by the LEAR at the latest by the internal application deadline. The following documents must be submitted along with the AF:
    1. approval from the Head of Department (prefekt) or equivalent to take the role of coordinator in the project/application: Application Assurance Form for Erasmus projects Pdf, 418.8 kB.
    2. draft of the application with a brief summary of the project.
    3. list of all participating universities/organisations
    4. if a cooperation agreement needs to be attached to the application, a draft of the agreement must be submitted.

The PK is responsible for the agreement being reviewed and approved by (named lawyer) the Legal Department before it is sent to IO

  1. IO is responsible for the AF being signed by the LEAR. IO is responsible for returning the signed AF to the PK.
  2. The PK is responsible for submitting the application within the established deadlines by the European Commission. Please note that the document "Besluts- och delegationsordning för Stockholms universitet" must be attached to the application as proof that the University President has delegated the signature rights to the Head of Student Services (LEAR).
  3. a digital copy of the application must be sent to IO once the application has been submitted.

The PK is responsible for registering and archiving all documents at the department according to the current procedures.

Internal routine for applications that have been granted funding

The PK is responsible for managing the project. The Head of Student Services (in accordance with "Besluts- och delgationsordning för Stockholms universitet") signs the agreement with the European Commission and other organisations in capacity of the university's LEAR.

A decision about an application will be sent to the PK who in turns informs the project partners and IO about the decision.

  1. the European Commission sends the contract documents to the PK
  2. the PK reviews and sends the agreement to the IO that is responsible for collecting the signature of the LEAR
  3. the International Coordinator at IO sends the signed document to the PK
  4. the PK is responsible for registering and archiving the documents at the department according to the currently applicable routines and sending the original as instructed by the European Commission.

A decision about an application will be sent to the coordinating university which in turn informs the project partners about the decision.

  1. the project coordinator at the coordinating university sends the contract documents to the PK
  2. the PK reviews and sends the agreement to the IO that is responsible for collecting the signature of the LEAR
  3. the International Coordinator at IO sends the signed document to the PK
  4. the PK is responsible for registering and archiving the documents at the department according to the currently applicable routines and sending the original to the coordinating university.

Timetable

Internal deadline: 2025-01-23
Deadline: 2025-02-06

Contact

For questions regarding KA2 projects
projektstodutbildning@su.se

Additional information about Erasmus+ CBHE is available on UHR's website.

Last updated: 2025-02-11

Source: Studentavdelningen