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Templates for MS Office

On January 29, 2025, the new Office template packages for Microsoft Word and Powerpoint were launched. The update of the templates is part of the project to update Stockholm University's visual identity, which also includes new guidelines for e.g., logo, graphic elements and color scheme.

In addition to complying with the graphic guidelines, the templates are designed to make documents created at Stockholm University as accessible as possible. This makes them user-friendly for everyone, regardless of any functional variations. Therefore, the new templates are mandatory to install, but above all mandatory to use.

Initially, the installation will be the responsibility of each staff member. If, after a while, the statistics on the number of installations show that too few people have installed the template package, a so-called mandatory installation will be carried out on all SUA computers.

How do I install the templates?

PC (SUA computer)

  1. Open Software Center
  2. Under Applications, click on SU Officemallar 1.1.0
  3. Follow the uninstall instructions if you have old templates installed.
  4. Do this before installing the new templates.
    Click on “Install”

MAC (SUA computer)

  1. If you have previously installed Office-templates you will need to delete the old templates:
    - Open Finder, click Go –> Go to folder… up in the menu, alternativly click [shift + cmd + G].
    - Copy and paste this search path ~/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.
    -     Delete the templates in that folder.
  2. Open Workplace service/Self service
  3. Under “Office applications”, click on “Install” under “v1.2-SU templates Office”

Non SUA computer

  1. Log in to the Media Bank
  2. Download the installation package, either for PC or MAC
  3. Open the installation package and follow the instructions
  4. Search for “Office”, and the folders should appear in the search result

Where do I find the templates after installation?

In both Word and Powerpoint, there is a template button in the top left corner, in the form of an SU icon.


SU Office Mallknapp

You can also find the templates in the start view of the programs. Click on “New” in the left panel and the templates will appear under the heading “Personal”

SU Office Wordmallar

What templates are there?

Word templates:

  • Basic template (with logo and footer)
  • Letter template
  • Decision template
  • Memo template
  • Protocol template
  • Blank (without logo but with correct typography)

The PowerPoint template is available in two versions, one dark and one light. The template pages are:

  • Header images (fire, olive branch, crowns)
  • Content pages (text and large image, text and small image, content in two parts, heading and content)
  • Chapter pages
  • Quotes
  • End page

How do I use the new templates?

Word

The Word templates have predefined fields for information to be entered. Which fields are to be filled in depends on which template is used. One change from previous templates is, for example, that the user fills in the field for institution/department/function. This avoids us being limited to a predetermined list that must be updated when, for example, institutions are formed or change name.


SU Office Wordmall-Ifyllnadsfalt

Powerpoint

When you open a new presentation template, the first three pages are instructions. They contain detailed information on how to use the template. The instruction pages are hidden and do not appear when entering presentation mode or printing. Please observe that the instructions are only available in Swedish.

SU_Office_PPT-mallar

Instructions for the Word templates

  1. Click the template button in the top right corner.
  2. Select the template called “Blank/Tom” at the bottom of the list.

The template has no logo or other predefined fields but uses the correct typography. Using the correct typography is important to ensure the document is as accessible as possible. Therefore, use the template’s style presets for your text.

Select the “Blank/Tom” template from the dropdown menu

Sometimes you use the templates frequently and want certain information to be pre-filled when you open the template. In that case, you can save your own template.

  1. Open Word and click the template button in the top left corner.
  2. Select the template you want to start from in the list.
  3. Fill in the fields you want to be filled in the next time you open the template.
  4. In the top menu bar, click File > Save As (PC) or Save as Template (Mac).
  5. Name the template something appropriate, for example. Note: Do not name the template exactly the same as any of the existing templates, as this will overwrite them.
  6. Save the file with the file extension .dotx in the templates folder:
  • Mac:
    Save the file with the file extension .dotx in the templates folder: /Användare/användarnamn/Bibliotek/Group Containers/UBF8T346G9.Office/Användarinnehåll/Mallar
    This folder should open as the suggested save location for templates. Check this and save your template there.
Make sure you save the template in the correct folder.

 

  • PC:
    In the window that opens, click “Browse.”
    Enter a file name, e.g., “Emma_decision.”
    Select the file format Word Template (*.dotx).
    At the top of the Save As window, paste the file path %appdata%\Microsoft\Templates\SU in the address bar at the top. Press Enter. You should now automatically be in the templates folder. Save the template there.
Name your template and select the correct file type.
Save the template in the correct folder.

 

  • Restart Word.
  • Click the template button. Your personal template should now be available in the list.
Your template now appears in the dropdown menu.

Accessibility

We have created formatted heading levels and lists that make it easier to find and read the document, whether you use a screen reader or not.

We have removed much of the information from the header, as it is not read by assistive technologies such as screen readers.

We have also made it easy to enter the institution/department/function.

Tip!

  • Don't forget to add alternative texts to images that explain or illustrate the content of the text. Use Word's built-in accessibility check. It is a great support!
  • If you create a PDF of the document, make sure that the accessibility settings are included when you save.
  • Use high contrast in illustrations and tables, so that everyone can see and understand what is being illustrated.

Update existing documents

Documents published after 2018 should be updated and made accessible. Please note that this does not apply to non-archived documents, but only to those in use.
Always start from the template and not a saved document.

  1. The template may have been updated and there is a risk that you get old formatting and you start from the “old” document.
  2. Paste copied text without formatting. Use the Keep text only option under the Paste button.
  3. Go through the document and add the headings, paragraphs and lists needed. Use the style sheets and do not create your own headings

Read more about digital accessibility here

Questions about the templates and accessibility

Do you have questions about accessibility? Contact webbtillganglighet@su.se, for web accessibility, and visual identity, visuellidentitet@su.se, for questions related to Office templates or graphic productions.

Last updated: 2025-06-30

Source: Communications Office