Evacuation routine

Responsible unit: Property Management Office
Contact: brandsakerhet@su.se
(The document was updated in 2022.)

The evacuation procedure describes which measures are prioritized when the evacuation alarm sounds and/or a fire has broken out. The evacuation procedure has been developed to make it easier for staff and students to be able to act in a systematic and safe way in an evacuation situation.

Introduction

According to the Civil Protection Act (2003:778), Chapter 2. Section 2, owners or holders of rights of use of buildings or other facilities must take the measures necessary to prevent fire and prevent or limit damage as a result of fire. The measures can be of a technical nature, such as the acquisition of equipment for fire extinguishing, or of an organisational nature, such as fire safety training, fire safety inspections and knowledge to handle a fire and/or an evacuation situation.

The employer's responsibility is further clarified through the Swedish Work Environment Authority's regulation (AFS 2020:1) Workplace design. The employer is responsible for ensuring that all employees know what to do in the event of an emergency, for example if a fire starts or if gas escapes. This also applies to bomb threats, threats and violence, flooding and more. If evacuation is necessary, all employees must be able to evacuate quickly and safely. To ensure this, the employer must ensure that there are procedures for evacuation and that these are well known to its own employees.

In order to meet these requirements, systematic and continuous fire protection work should be carried out throughout the entire period of use of the building or facility. This includes that the fire protection work is documented and followed up.

Evacuation procedure in case of a fire alarm

In the event of a rapidly spreading fire (major fire): Help to quickly evacuate the premises and call 112. State your name, what happened, address where the fire started, floor, room and whether you have reason to believe that anyone might still be in the building.

• If possible, extinguish minor fires and close the door to the affected area.
• Those who are not involved in extinguishing the fire should proceed directly to the assembly point using an escape route that is not filled with smoke. Escort any visitors to the assembly point as well.
• NOTE: Only bring personal belongings, such as home keys, phone, and outerwear, if it can be done without putting yourself or others at risk.

Evacuation leader:

• Put on the evacuation leader vests.
• Encourage all staff to evacuate the workplace/premises.
• If possible, search your area to ensure that everyone has evacuated.
• If you can see a fire or smoke, call 112 as soon as you reach a safe environment.
• Tell the emergency operator:
  • your name,
  • what happened,
  • the address at which the fire has broken out,
  • the floor and,
  • whether there might still be people inside the building.

• Proceed to the assembly point. Assembly points are marked in the evacuation plans.

• Select an evacuation leader or other person who provides the following information to the chief fire officer from the fire department:

• Which floor, and if possible what space, the fire started.
• If there may be people left in searched spaces.
• Any specific hazards that may exist during the rescue operation.

The Security guards' duty during a fire alarm:

• In the event of a triggered fire alarm, Security guards must immediately go to the scene and meet the fire department at the fire alarm control panel.

• They are to assist with the evacuation of the premises, support the evacuation leaders and collaborate with the fire department.

• If the property is under evacuation, the guard's primary task is to assist with evacuation. Security guards should be positioned near the exits of the building, cooperate with evacuation leaders and guide people to designated assembly points.
• Security guards should also ensure that no individuals re-enter the building until the danger is over.

After the rescue operation is completed, the rescue leader, or a Security guard acting on behalf of the rescue leader, will give clearance for employees to return to their workplaces.

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