Open Science Plan

Responsible unit: Stockholm University Library

Contact: Sabina Anderberg

Description

The Open Science Plan complements Stockholm University's Open Science Policy. The plan aims to clarify how the University shall achieve the goals set out in the policy and clarification of the division of responsibilities. The University Library is responsible for the governing document and its annual review.

1 Introduction

The governing document of Stockholm University, the Open Science Plan, complements the Open Science Policy. The plan outlines the overall responsibility of the university and its employees regarding the proper management of research results, research data, source code, and documentation associated with the research (such as lab notebooks, data management plans, ethical review decisions, etc.). The University Library is responsible for the document and its annual review.

2 Objectives and responsibilities for open science

The starting point for open science at Stockholm University is that the University's researchers responsibly conduct their research as openly as possible and as restricted as necessary, taking into account legal, ethical, and potential commercial aspects. Stockholm University's open science policy sets out the objectives (eight) for open science in overarching goals, which are supplemented in this plan with clarifications of the responsibilities they encompass.

1. The university's research and educational environments support, encourage, and provide training on open science

• The university is responsible for ensuring that the strategic development work for open science is a shared concern across the entire university organization, with the core activities being represented and involved in the process.
• The faculties and departments promote a work culture that makes open science a natural part of the everyday academic life for both students and researchers.
• Individual researchers are responsible for staying informed about and utilizing the framework, support, and services that are available and being developed.
• Undergraduate and graduate education is developed so that open science and its practices are integrated into the teaching of scientific methodology.

2. The University provides and develops key services and support in a local infrastructure to meet the needs of researchers for basic support throughout the research process

• The university provides researchers with general training in the proper handling of research results and research data.
• The university offers researchers access to central research-support services and systems throughout the different stages of the research process to manage, store, publish, and preserve research results and research data.
• The university provides a central support function that complements subject-specific expertise and assists with support in the areas of archiving, publishing, research ethics, research funding, legal matters, and IT.

3. The university promotes a culture of sharing educational resources by encouraging the creation, sharing, and use of open educational resources

• The university provides relevant support functions, services, and infrastructure for open educational resources that can efficiently meet the needs of teachers and students.
• The university offers education and information on how open licenses can enhance the ability of teachers and students to manage and control their copyright protection for educational resources.
• The university provides resources for the creation and sharing of open educational resources, for example, through service planning or by allocating project funding.
• The university collaborates with other higher education institutions and stakeholders, both nationally and internationally, in the work with open educational resources.
• The departments should enable professional development and provide resources for teachers and educators to utilize open educational resources in their teaching activities.

4. The university's research outputs, data, and source code are published under open licenses whenever possible

• Researchers publish scientific research results with immediate open access whenever possible.
• Researchers publish research data with open access during or upon the completion of a project in an appropriate repository. For research data that cannot be made openly accessible, metadata should be published openly if no obstacles exist.
• Researchers are responsible for selecting a copyright license for the scientific publication of research data and other research results through Creative Commons (CC-BY) or an equivalent open license.
• Source code produced in research is considered a type of research data. It should, whenever possible, be made openly available for reuse and evaluation. Established open-source principles should be applied to ensure that research software is made accessible and can be reviewed, modified, and improved. All source code should be made available under a recognized open license.
• The university advocates for the copyright of publications and the reuse of research results to remain with academia and not be transferred exclusively to commercial scientific publishers.
• The university is responsible for providing central support and training on the licensing of research results and research data.

5. The university's research results, research data, and source code are managed, published, preserved, and archived in accordance with the FAIR principles and established guidelines for open source. Information security throughout the entire research process is ensured in accordance with the university's information security policy.

• Researchers possess fundamental knowledge of what the FAIR principles (Findable, Accessible, Interoperable, Reusable) entail in relation to entail in relation to good research practice and correct metadata documentation.
• Researchers are responsible for registering scientific publications along with associated metadata in the university's publication database.
• Researchers are responsible for publishing the underlying research data of scientific publications, along with associated metadata, in an appropriate repository.
• Researchers are responsible for providing a digital researcher identification, such as an ORCID (Open Researcher and Contributor ID), when publishing research information.
• The principal investigator of a research project is responsible for ensuring that a data management plan is established, updated, and preserved in accordance with the guidelines of the university and any external funders.
• The researcher is responsible for securely storing research results and research data in appropriate storage spaces during an ongoing research project, and for managing and sharing it according to applicable information security requirements, considering the level of protection required and ensuring confidentiality, integrity, and availability.
• The department or equivalent is responsible for archiving research results and research data, including the financial and administrative records of the research, in the university's archive after the conclusion of the research project, in accordance with applicable regulations and the university's governing documents.
• The researcher is responsible for deletion of data in accordance with the university's regulations and governing documents.

6. The university encourages collaboration and participation in national and international initiatives that promote sustainable development in open science

• The university participates in the international development of open science and digital infrastructure, through memberships in initiatives such as the European Open Science Cloud (EOSC). The university has, for example, signed the San Francisco Declaration on Research Assessment (DORA), the Coalition for Advancing Research Assessment (CoARA), and the Barcelona Declaration, and follows up with internal work in line with these principles.
• The university actively participates in relevant national consortia and university-owned national infrastructures, ensuring that resources and expertise are used appropriately and efficiently.

7. The university fosters an incentive structure that values and promotes open science as an integral part of research evaluation methods

• The university actively participates in national and international development of open science together with funders and other stakeholders.
• The university advocates for including open science as a criterion for merit evaluation.

8. The university contributes to integrating citizen science into the research process in a responsible and sustainable way when appropriate, to engage with the broader society

• The university promotes knowledge-building initiatives to ensure that principles and methods for involving the public in the research process are developed, known, and established in all research disciplines where it is relevant for the collection of facts and data.
• Researchers are encouraged to engage in citizen science, where relevant, to enhance public understanding and participation in the conditions of research and the scientific process.

The policy document in pdf format

Open Science Plan Pdf, 257.8 kB.